- perception of popularity of topic (to decide what to combine in a time slot)
- similarities in topics
- variety in concurrent sessions
- presenter's suggestion for stream
- presenter's willingness to partner
- distribution across streams for each time slot
- distribution of popular sessions across daily time slots and days
- time zones
- suggestions from forum (topics available to virtual delegates)
- multiple presentations by an individual (to avoid time conflicts)
- emerging streams (ones we didn't identify at the beginning, like research, and working with faculty)
As a committee we each reviewed the proposals and added an agreed upon set of tags to the database. This turned out to be a great way to manage some of the top level sorting -- like topics we thought would be popular and should be in a large room, and sessions that could be combined with others in a 75 minute time slot.
But mostly the process involved cut - paste - cut - paste as sessions were moved around the schedule in a big text file. This took a l o n g time. I keep thinking about how to make the process easier. Probably sticky notes and a huge wall would have made more sense! Maybe there's some software to handle this type of work?
In any case it will be a great event! I'm especially excited about the international participation, and of course the 'open mic' with Hot Cottage, an Edmonton blues band, along with Martin Dougiamas on drums.